Middlefield 2.0: BOF Hopes to Solve Computer Troubles at Town Hall

Board members to seek at least two more bids to replace the town's server which at five years old is outdated, officials say.


There are a lot of records kept at Middlefield Town Hall. Apparently too many.

Last week, the finance board voted to move forward with replacing the town's server, a decision that was prompted, in part, by the town's recent inability to make a $1.3 million payment to Regional School District 13.

"We haven't been able to pay anybody in over two weeks. Fortunately the school district has been very understanding of the situation," finance director Joe Geruch told board members at an Oct. 18 meeting.

Geruch said the town's server had recently been overwhelmed by a program used by the town clerk's office to the point that other programs, including email and the accounting software used to track payments to the school district, stopped working.

"You need more memory, you need more ability," board member Mary Wolak said.

Geruch said the town's server was built about five years ago after the previous one crashed and had a life expectancy of only about three years.

The town, which has about $10,500 remaining in its budget to pay for technology upgrades at Town Hall, recently received a bid from its current vendor for $14,200 to install a new server. 

Board member Bob Yamartino suggested that the board look into getting a bid from Apple which he said he'd learned is able to provide municipalities with server systems. 

The board eventually agreed to seek at least two more bids and said waiting any longer was not an option.

Last year, officials from Middlefield and Durham met with District 13 school officials to discuss possible savings in technology purchases but no purchasing program has materialized.

"I have no idea why it kinda died," said board chairman Lucy Petrella.

Scott Wheeler October 22, 2012 at 01:06 PM
Apple hardware is too expensive to start with, bad choice. $14,000? How many people are on the network? What type of storage solution are we using? RAID? external? $14,000 seems very high.
Ellen Waff October 22, 2012 at 02:08 PM
I agree, Scott. We need bids from Staples, HP and others. I think we can do better.
Scott Wheeler October 22, 2012 at 02:21 PM
I am forgetting service contracts, that could be adding to the total expense but still $14,000 for such a small network is rather high.
Al Smith October 22, 2012 at 04:22 PM
When you can squander millions of dollars on a so called ski area ,money for a needed system should be no problem.


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